20th July 2020

/

GARRISON RESIDENTS ASSOCIATION

COMMITTEE MEETING

HELD ON 20th July 2020

ZOOM MEETING (following Covid-19 rules) 7.30 P.M.

Logged in:

  • Chris Coomber Hon. Chairman

  • Phil Coombes Hon. Treasurer

  • Pamela Deakin Hon. Secretary

  • Pam Dewey

  • Robert Fowler

  • Larry Irwin

  • Cliff Marshall

  • Daniel Puddick

  • Richard Spence

1 Apologies

Apologies were received from Jonathan Hunnibal and Michael Stiers

2. Minutes of Committee Meetings of 8th & 18th June 2020

The minutes of 8th June were amended to note that Cliff Marshall advised thar Nick Kelly, who is familiar with planning issues, is interested in being coopted onto the committee. To be pursued.

With this amendment, the minutes of 8th and 18th June were adopted as correct.

Cart & Wagon Shed update

The Cart & Wagon Shed is expected to be up and running next year. Information so far is that the roof requires insulation. The CCTV meeting due on 24th July was postponed this morning: further update is expected later this week.

Update on S106 Handover.

Avant Homes has confirmed that

New Directors for SGMCL can be nominated and appointed. As Company Secretaries, Fowler & Spenceley can organize the process, and a letter, explaining responsibilities and requesting nominations, is ready for distribution to residents.

It was noted that a letter could be distributed with the imminent Management Fee request, or may have more impact if sent separately with a request for response within 14 days. The letter will be posted on the GRA website and Facebook pages.

Richard had contacted Sue at Avant Homes to get an update on small parcels of land which have no Land Registry title. Legally, there is the possibility to use the land for 13 years, then claim title. However, the parcels are very small and insignificantly placed.

Report from Managing Agents, Fowler & Spenceley.

Robert Fowler presented the report from the managing agents.

Landscaping: Business has continued as usual during the lockdown.

Foxes: There has been a problem with an increased number of foxes becoming bolder, including

entering houses in the Horseshoe and other places. The resident who has fed the foxes despite many requests to stop, has now agreed (in writing to Fowler & Spenceley) to stop immediately. Fowler& Spenceley has taken expert advice, which is that little direct action can be taken. It was agreed that a Facebook posting would ask Residents to avoid leaving food or waste exposed.

Parade Walk: Overgrown vegetation has been pruned.

Development Plans

No further news

7 Revised date for Annual General Meeting

The Committee agreed that it would be beneficial to move the AGM from end-November to October, due to avoid past conflicts and difficulties with the later date. Arrangements for 2020 will be complicated by Covid-19 advice, which may not permit public meetings. Pam Deakin will contact Hinguar School to find out what arrangements may be possible.

If no public meetings are allowed, the possibility for a Zoom (or similar technology) AGM will be explored

8 AOB

Anti-social behaviour:

Boy Racers have been causing frequent nuisance. Residents are urged to keep reporting incidents, as this is the only way to raise awareness within the Police Authority and to get action

There have been incidents of drug dealing in Mess Road: police have been alerted and have increased patrols. C

Cliff has asked Southend BC to improve the maintenance of Commandant’s Park: lack of maintenance is now interfering with use of the cycle path.

Thank you to Phil for arranging and hosting the Zoom “venue”.

Next meeting is Monday 7th September 2020. Phil has agreed to host the meeting