12th OCTOBER 2020

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GARRISON RESIDENTS ASSOCIATION

COMMITTEE MEETING

HELD ON 12th OCTOBER 2020

ZOOM MEETING (following Covid-19 rules) 7.30 P.M.

Logged in:

  • Chris Coomber  Hon. Chairman

  • Phil Coombes    Hon. Treasurer

  • Pamela Deakin  Hon. Secretary

  • Pam Dewey

  • Robert Fowler

  • Michael Stiers

  • Cliff Marshall

  • Richard Spence

  • Daniel Puddick

1  Apologies

Apologies were received from Peter Farrington, Jonathan Hunnibal and Larry Irwin

2.   Minutes of Committee Meetings of 7th September 2020

No minutes available.

Residents continue to express concerns about the new fencing along the Coastal Path (front of Outlook). Complaints refer to unacceptable visual appearance and inconsistency with Conservation Area standards.  Chris Coomber has discussed the matter with Southend Council officers to clarify the concerns. At present, Southend Council are disinclined to change the fence.

3.     Cart & Wagon Shed Update

The Cart & Wagon Shed is nearing completion. We are expecting confirmation of completion and an in-depth report on progress with the lease early in November.

At present, it appears that the CIC is due to take over the lease early in February.

4.     S106 Handover Update.

Avant Homes has confirmed that the transfer is being pushed along as quickly as possible. Returns are expected from Southend Council, making the handover imminent.

The “New Directors” invitation letter has been prepared by Fowler & Spenceley , is approved, ready for distribution to residents. Fowler & Spenceley agreed to distribute to property owners and leaseholders.

It was noted that an owner of property in Mess Road, a former secretary of FSA, may be willing to accept nomination. Cliff will provide her with details

5.     Report from Managing Agents, Fowler & Spenceley.

Robert Fowler presented the report from the managing agents.

Landscaping:

A tree survey has been completed along private roads. A maintenance plan will be developed.

The review of box hedging will feed into an action plan to address box moth in early Spring

Cliff highlighted deficiencies in Council cutting of Commandant’s Park: leaving of cleared detritus in the cycle path presents an avoidable hazard. Fowler & Spenceley will contact Southend Council.

The deteriorated state of decoration of the Pavilion and failure to replace damaged fence posts have been raised by residents. Fowler & Spenceley will raise the issues with Southend Council.

Sweeping of roads and clearance of gullies are to take place on 7th-8th December.

Horseshoe Parade and Chapel Road: Apartment blocks are due for decoration.

6.     Development Plans

No further news

7    Annual General Meeting

The 2020 AGM will be held on 30th November.

Due to Covid-19 restrictions, no public meetings are allowed, and this will be a Zoom meeting.

Due to restrictions on the number of participants who can be viewed, the potential use of a small Panel at a training facility will be explored. It was agreed that residents should be asked to submit questions before the meeting date, so that responses can be presented effectively.

The Zoom meeting will be hosted by Phil and Cliff.

AGM details, nomination forms, proxy forms, expression of interest in SGMCL directorships and reports are to be posted on the SGRA web page and Facebook. Local councillors will be informed of the intended approach.  The Gunners Park Ranger will be invited to submit a written report. Pam Deakin will arrange as required.

The Chairman’s Report, Treasurer’s Report and Managing Agents’ Report will be posted online.

Richard will prepare a report on Safety and Security of the Garrison estate.

Chris will invite participation from Doug and Barry (of Garrison Developments) to respond to questions about further development plans.

8    AOB

Gunnery House Residents have launched a formal appeal against Southend Borough Council regarding failure to implement restrictions and covenants applicable to the Wet Suit Centre. The complaints relate to traffic movements and dangerous parking on Hospital Road and Chapel Road.

Anti-social behaviour:

Residents are urged to keep reporting incidents involving boy racers (mostly Barge Pier Road), as this is the only way to raise awareness within the Police Authority and to get action

There has been an increase in egg-throwing at buildings in Chapel Road and Outlook Police have been informed.

Thank you to Phil for arranging and hosting the Zoom “venue”.

Next meeting is the AGM on Monday 30th November 2020.