16th October 2023

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GARRISON RESIDENTS' ASSOCIATION 

COMMITTEE MEETING.

 Zoom Meeting on 16th October  2023 at 7.30pm

Present

  • Chris Coomber Acting Chairman    

  • Pamela Deakin Acting Secretary

  • Pam Dewey

  • Richard Spence 

  • Daniel Puddick

  • Robert Fowler

  • Nick Kenney

  • Michael Stiers

    Apologies

Apologies were received from Cliff Marshall and Darren Munsey

Minutes of Previous Meeting

The minutes of the previous meeting were approved. 

GRA AGM

It was confirmed that Hinguar school hall is booked. Arrangements have been made to ensure access on the night:  Pam Deakin will collect an Entry Access Card on the Friday before the meeting.

The Committee also agreed that GRA would make a donation of £50 to the school.

Notices of the event will be posted on the webpage and Facebook page.  Printed notices will be placed in the Cart & Wagon Shed and on the school notice board.

Chris agreed to prepare the Treasurer’s Report.  The Committee agreed that he should continue as Acting Treasurer.

The Chairman’s Report will be prepared by Cliff.

Invitations to attend will be sent to Councillors, Directors, Fowler & Spenceley, Shoebury Residents’ Association and Police representatives.  Pam Deakin to arrange.

The need for delivery of flyers is to be clarified later.

SGMCL  Update

A Directors’ Meeting had taken place on 19th September. All registration steps are now completed. The issue of new Share Certificates is in hand.

Further meetings will review status reports and plans for the future.

West Gate and New Development

The movement of earth to the Bellway site and the height of the new build on the proposed much raised level are being questioned.  Both the route and the quality of imported soil are subject to further queries to the Planning Office.

Ownership of the neglected area by West Gate is still unclear, Robert indicated that the area could be tidied and maintained with little effort and expense. Action was agreed.

A houseowner beyond the West Gate has purchased a small portion of road and three alleyways.  The new owner disowns responsibility for the upkeep of these areas.

Managing Agents Report

Sec 20 works are taking place on four blocks. Two blocks are almost complete, with very good feedback on new contractors.  Work continues on two blocks

Following trouble with door intercoms in the Chapel Road block it was discovered that rats had eaten wiring. The matter is being addressed.

The landscapers have been asked to remove the weeds on Garrison land near the cricket field.  More seed etc is to be applied to the grass on Gunners Rise. There is to be a meeting with contractors to review samples of posts available for Gunners Rise: residents will also review.

Gardeners have been asked to take greater care following overspraying onto plants.

Any Other Business

Darren & Pam had met with a representative of the Cricket Club. Pam Dewey’s report is attached.

Pam Dewey has agreed to attend a meeting about the proposed new Health Centre. Date to be advised.

The 2023 Carol Service will take place on Sunday 10th December at 4.00pm. Capt Rob and Clare from Leigh on Sea have agreed to step in to support the Shoebury group.

The meeting closed at 9.10pm

Thanks to Robert for hosting the meeting and to Chris for Acting Chairman.

The next meeting will be the AGM which will take place on 

Monday 27th November at 7.30pm at Hinguar School

(Access will be guaranteed!)