16th October 2017

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Minutes of the GRA Committee Meeting on Monday 16th October 2017

Held at Hinguar School

 

Present.

 

  • Chris Coomber  - Chairman
  • Pamela Deakin -  Secretary
  • Daniel Puddick.
  • Simon Wright
  • Peter  Farrington
  • Richard Spence - Prospective Director SGMCL
  • Robert Fowler  -  Managing Agents

1.      Apologies received from Phil Coombe and Jason Britchford.

2.    Minutes of the meeting  of 6th September, previously distributed, were agreed.

3.     Anti-social behaviour; The various problems, especially the ones with bikers and boy racers, are continuing; the same group appear to be operating in Shoebury Park and around Asda. It was discussed as to whether we could do anything else to stop this behaviour, it is felt that there is no police action and no engagement from the police. Chris is having difficulty getting a response from the police.

ACTION - Richard is to provide Chris with a log of events which will enable him to co-ordinate a report to send to Mr. Hearst.

4.     Fowler & Spenceley report - Parking survey - a road by road analysis has has been undertaken which shows that North Camp, particularly Parade Walk area, has the most issues. The overall response across the Garrison was 27.5% .  However it appears that only 33% of the 40% who responded in  the Parade Walk area were in favour any control. At present there is no action planned, with the situation being monitored.

Complaints regarding maintenance of  communal areas around Hale Way have been received, the grassed area is not being sufficiently maintained, a possible slight increase in fees was discussed in order to raise the profile of the whole site. Instructions have been given to landscapers for a programme of replanting  and following the annual tree survey, work totalling £1,490 has been commissioned. Half yearly sweeping and emptying of gulley is due at the end of November on the unadopted roads. Street lighting on the Unadopted Roads - further quotes on replacing required street lighting with LED lights have been gained.

The residents views on this possible change would be welcomed.

Front door colours - a number of complaints have been received concerning the colours that

Freehold house owners have painted their front doors. There is no estate covenant which specifically deals with the colour that doors should be painted, however as much of the area falls within the Garrison Conservation area we have referred the matter to Southend Council's conservation team and await their response. 2018 Budget is currently being prepared.      

5.        AGM  which is to take place on Monday 27th November 2017 was discussed. The agenda was agreed. It was agreed that this year we would print a single sheet flyer with details of the date and venue together with the web page link for the forms for election of officers etc. plus details of contacts if a computer is not available.

Action - Pam to organise the forms etc and Daniel to arrange posting on the web page and also printing of the Flyers.

 

6.         Clinical Commissioning Group - following the request that  someone from our committee join this group it was requested  that further clarification of the groups' agenda and the expectation of the group was required.

Action - Pam to contact  Harry Chandler

 

7.           S106 completion - no further news Jo Massey to be asked again for an update.

 Action Fowler and Spenceley to ask Jo Massey to attend the AGM

The Chairman has requested that the committee meet at seven o clock  prior to the AGM for a quick meeting.