3rd August 2016
/Present
- Vivien Byczynski (Prospective Director SGMCL)
- Cliff Marshall
- Chris Coomber (Hon Treasurer)
- Phil Coombe
- Richard Spence (prospective Director SGMCL)
- Tom Rae (Prospective Director SGMCL)
- Daniel Puddick
- Pam Deakin
- Michael Kennedy
- Robert Fowler (Managing Agents F & S)
- Michael Stiers (Managing Agents F & S)
Guests
- Judy Grocott (Haven’s Hospice)
- Katy Low ( Residents’ Representative Primary Care Centre)
Apologies
Jonathan Hunnibal (Prospective Director SGMCL)
1. Haven’s Hospice Half Marathon feedback and 2017 Planning
Judy Grocott from Haven’s Hospice was welcomed and reported that the event on the 12th June had been very successful with just under 2000 entries 47% of which were from outside Essex and it raised £107,000. There was one complaint from a resident of a flat concerning lack of notification, dealt with and noted for further events. The barrier at the gate has nowbeen reinstated satisfactorily after an initial problem highlighted by Michael Kennedy. Haven‘s wish to continue with 2017 event due to take place on the 11th June 2017.
Noted also was that the Southend Marathon is to take place on March 12th 2017 finishing at the Coastguard station – not directly involving the Garrison.
ACTION
Judy Grocott to liaise in early New Year with Michael Kennedy re 2017 event 11th June. JG to consider approaching Hinguar School to display notices of the event on their notice board. JG noted newly installed traffic calming along the route.
2. Approval of GRA Minutes of the 25th May
The minutes were approved.
ACTION
Chris Coomber to complete paperwork for online Bank account in liaison with John Dowell. Phil Coomber to transfer Pay Pal donations to online account.
Vivien Byczynski to amend and send minutes for posting by Daniel Puddick onto website under correct section of Web Site.
a. Shoebury Primary Care Centre; Katy Low who has agreed to be the residents’ representative reported that the site that is most favoured is the one by the school opposite the present Health Centre although the land is to be purchased and no building can go ahead until the new sea wall defences are complete. Katy reported that a very small group of people have been asked for input and that it is felt much more consultation and information is required regarding infrastructure etc. Ian Ross appears to be pushing the procedure through very quickly.
ACTION
Katy Low and Chris Coomber to attend the meeting on the 11th August 2016 to raise concerns re lack of wider consultation.
b. Constitution of the GRA. This was discussed and agreed that a new constitution needs to be updated anddrafted and then agreed at the AGM. Also that the role of the SGMCL is clarified.
ACTION
Chris Coomber in conjunction with Fowler and Spenceley?
c. Planning Applications. Concerns of the Garrison Residents on estate planning applications were discussed.
ACTION
Phil Coombe to create a link and easy guide for Residents concerned about Estate planning applications. Highlighting Yellow Site notices providing timeframes and how to search for a planning application on the Council Web Site Planning Portal. Reference to what the GRA can /cannot do to be included.
d. Web site updating and FB communication strategies. These were discussed at length with concerns regarding the unpleasant content and tone of a minority of people. The consensus was that the web site would be updated with our personal phone numbers and/or e-mails.It was agreed the Code of Conduct would be upheld and any non-conforming users would be blocked. Phil and Tom to liaise on implementing this.
ACTION
Vivien Byczynski to compile telephone contact information and review geographic area coverage of committee members to be contacted by residents for checking and then posting on the Web Site by Daniel Puddick. Adrian’s details to be removed. ALL to review Web Site and e-mail preferred contact telephone number to VB ASAP. Chris Coomber to send Daniel the current residents’ e-mail list to be amalgamated to form a more complete list.
Face Book – Code of Conduct to be enforced in respect of individuals who have contravened the code. Tom Rae to review posts.
e. Anti social Behaviour discussionVarious problems across the site were discussed. It was agreed that we would liaise with the Shoebury Police Team.
ACTION
Michael Stiers of F & S to pursue liaison with the Shoebury Policing Crime Reduction Team.
3. S106 Finalisation Update and SGMCL Issues.
The ongoing delay and uncertainty was discussed and it was felt that the sea wall discussion, which appears to be the major hold up, does not impact directly on the SGMCL. Richard to contact Avant Homes to try to get an update from and try to speed up the process.
ACTION
Richard to write to the current Directors of Avant Homes to ask why the Estate handover cannot take place immediately if the only element now to be handed over relates to land transfers between Avant Homes and Southend Borough Council and not the Management Company.
4. Fowler and Spenceley Update and SGMCL issues
Robert Fowler reported that the problems on the plots in Hale Way and Chesterton Road have been addressed. F&S have met with the Care Group as their performance has fallen; they are now to visit weekly in the growing season generally their performance to improve and replanting where necessary to take place in September. Issues in rubbish removal noted.
Other areas mentioned were Fly Tipping by the substation, the pavilion corner of the cricket field sight line to be trimmed back and the grounds around the Rifle Shed which have been left causing great inconvenience to nearby residents, this is being pursued by F&S with difficulty, as the owner is being obstructive and the covenants are unable to be actioned until the SGMCL has been handed over. Signage for T junction is needed near the Clock Tower. Boundary of Commandants Park is not being mown causing problems on cycle path. The parking by the cricket field is causing concern to some residents.
ACTION
Michael Stiers to follow responsiveness of the Care Group.
Phil Coombe and Daniel Puddick to create a link to the councilfor easy reporting of.
Graffiti and fly tipping etc.
Cliff Marshall to contact Ian Brown regarding Commandants Park
Phil Coombe to check that the cricket club web site note on where to park has been corrected.
5. Southend Bikeathon and Chapel
The organisers need to be informed of the new speed bumps in Mess Road.
Garrison Chapel- Status of SET’s negotiation with the Heritage Lottery Funding was discussed and the general poor state of the chapel and grounds.
ACTION
Pam Deakin to contact Viv Stevens regarding the state of the Chapel grounds and the landscaped area by the school
VB to contact HLEF project officer to confirm status of SET’s proposals
Tom Rae to continue to collate FB posts relating to Chapel use for feedback at eventual consultation day.
Meeting closed at 11.10 p.m. with thanks to Cliff for hosting the meeting.
Future Meetings
- 5th October AGM Planning Meeting – Hinguar School
- 28th November oAGM TBC – Hinguar School
- 7th December- Hinguar Schools
Post Meeting Note:
Suzy Spence, Case Officer at Heritage Lottery Enterprise Fund Scheme, confirmed on the 4th August 2016 that SET’s proposals had been refused funding in December 2015. This is on their web site in the East of England summary.